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Athletic Handbook
2009-2010 |
TABLE OF CONTENTS
MCLAUGHLIN PUBLIC SCHOOL DISTRICT 15-2 VISION
2
MCLAUGHLIN PUBLIC SCHOOL DISTTICT 15-2 MISSION
2
OBJECTIVES OF CO-CURRICULAR ACTIVITIES PROGRAM
2
SOUTH DAKOTA HIGH SCHOOL
ACTIVITIES ASSOCIATION
2
YELLOWSTONE TRAIL ATHLETIC CONFERENCE
3
CLUBS AND ORGANIZATIONS
3
NON-DISCRIMINATION STATEMENT
3
ACTIVITY SCHEDULING
3
STUDENT TRAVEL
4
STUDENT ATTENDANCE
4
PHYSICAL EXAMINATIONS
5
HIGH SCHOOL ELIGIBILITY
5
MIDDLE SCHOOL ELIGIBILITY
5
SUPERVISION OF STUDENTS
6
COACHES/ADVISORS RESPONSIBILITIES
6
RISK MANAGEMENT
7
OUT-OF-SEASON CONDITIONING
8
STARTING THE SEASON
8
PRACTICES
9
ROSTERS
9
MEDIA RELATIONS
9
PARTICIPATION
10
MIDDLE SCHOOL SELECTION
10
ACTIVITY LETTERS AND AWARDS
11
FUND RAISING AND FUND MANAGEMENT
11
FORMS
APPENDIX
MCLAUGHLIN PUBLIC SCHOOL DISTRICT
15-2 VISION
Instill a passion for learning in ourselves, our children and
our community.
MCLAUGHLIN PUBLIC SCHOOL DISTRICT
15-2 MISSION
THE MISSION OF MCLAUGHLIN PUBLIC SCHOOLS IS TO WORK
COOPERATIVELY WITH THE COMMUNITY AND FAMILIES; TO PROVIDE AN ENRICHING,
SUPPORTING, AND CARING LEARNING ENVIRONMENT TO ALL STUDENTS; TO ENABLE LEARNERS
TO ACHIEVE THEIR GREATEST POTENTIAL EDUCATIONALLY, SOCIALLY, AND PHYSICALLY. TO
ESTABLISH HIGH STANDARDS OF LEARNING THAT ALL STUDENTS ARE EXPECTED TO ACHIEVE,
AND TO ASSIST IN THE DEVELOPMENT OF RESPONSIBLE, PRODUCTIVE AND WELL-ADJUSTES
INDIVIDUALS IN THIS EVER CHANGING WORLD.
OBJECTIVES OF CO-CURRICULAR ACTIVITIES PROGRAM
THE MCLAUGHLIN
SCHOOL DISTRICT’S PROGRAM
OF STUDENT ACTIVITIES WILL ASSIST EACH STUDENT IN:
1)
LEARNING THE WISE USE
OF LEISURE TIME;
2)
USING HIS/HER UNIQUE
TALENTS AND SKILLS CONSTRUCTIVELY;
3)
DEVELOPING NEW
RECREATIONAL AND AVOCATIONAL INTERESTS AND SKILLS;
4)
DEVELOPING POSITIVE
HABITS AND WORK ETHIC THAT CONTRIBUTE TO A HEALTHY LIVESTYLE;
5)
DEVELOPING LEADERSHIP,
COLLABORATIVE, AND COMMUNICATION SKILLS;
6)
DEVELOPING A GOOD
ATTITUDE AND INCREASED MOTIVATION TOWARD SCHOOL;
7)
INCREASING HIS/HER
UNDERSTANDING AND PARTICIPATION IN THE DEMOCRATIC PROCESS; AND
8)
ACHIEVING SUCCESSES
WHICH RESULT IN IMPROVED SELF ESTEEM.
SOUTH DAKOTA HIGH SCHOOL ACTIVITIES ASSOCIATION
THE STATE OF SOUTH
DAKOTA (SDCL 13-36-4) AUTHORIZES SCHOOLS TO DELEGATE THE
CONTROL, SUPERVISION, AND REGULATION OF ALL HIGH SCHOOL
INTERSCHOLASTIC ACTIVITIES TO A HIGH SCHOOL ACTIVITIES ASSOCIATION.
THUS SOUTH DAKOTA SCHOOL DISTRICTS, JOINTLY AND COOPERATIVELY, CREATED
AND DEVELOPED THE SOUTH DAKOTA HIGH SCHOOL ACTIVITIES ASSOCIATION (SDHSAA) TO
SANCTION AND REGULATE ACTIVITY PROGRAMS FOR ATHLETICS, MUSIC, PUBLICATIONS,
SPEECH, AND STUDENT COUNCIL THROUGH A BOARD OF CONTROL AND AN EXECUTIVE STAFF.
MEMBER SCHOOLS RATIFIED EACH ARTICLE OF THE SDHSAA CONSTITUTION, BYLAWS,
RULES, AND REGULATIONS.
WHEN A HIGH SCHOOL BECOMES A MEMBER SCHOOL,
IT ADOPTS THE SDHSAA RULES. THE
ACTIVITIES DIRECTOR IS MCLAUGHLIN HIGH SCHOOL’S OFFICIAL REPRESENTATIVE TO
SDHSAA AND IS RESPONSIBLE FOR THE ADMINISTRATION AND SUPERVISION OF THE SCHOOL’S
ACTIVITIES PROGRAMS. A COPY OF THE SDHSAA ADMINISTRATIVE RULES AND REGULATIONS
MANUAL IS AVAILABLE IN BOTH THE PRINCIPAL AND AD’S OFFICES.
EACH HIGH SCHOOL ACTIVITY ADVISOR/COACH IS RESPONSIBLE FOR
KNOWING AND COMPLYING WITH THE SDHSAA ADMINISTRATIVE RULES AND REGULATIONS
LISTED IN THE SDHSAA HANDBOOK INCLUDING BUT NOT LIMITED TO STUDENT ELIGIBILITY,
CONTEST REGULATIONS, AND REGULAR AND OUT-OF-SEASON RULES.
BIG DAKOTA ATHLETIC CONFERENCE
MCLAUGHLIN HIGH SCHOOL IS A MEMBER OF THE BIG DAKOTA ATHLETIC
CONFERENCE ALONG WITH EIGHT OTHER HIGH SCHOOLS:
LEOLA, SELBY, EUREKA, HOVEN, EDMUND CENTRAL, BOWDLE, POLLOCK, AND
HERREID. MEMBER SCHOOLS COMPETE AT
THE VARSITY LEVEL IN THREE BOYS SPORTS AND THREE GIRLS SPORTS.
THE YTC REGULATES CONFERENCE SCHEDULING, AWARDS, AND COMPETITION IN EACH
SPORT. COPIES OF THE YTC
CONSTITUTION ARE AVAILABLE IN THE AD’S OFFICE.
CLUBS AND ORGANIZATIONS
STUDENT CLUBS AND ORGANIZATIONS HAVE BEEN AUTHORIZED WITH THE
FOLLOWING GUIDELINES:
1)
THE CLUB/ORGANIZATION MUST HAVE A FACULTY ADVISOR;
2)
THE CLUB/ORGANIZATION MUST HAVE A DIRECT RELATIONSHIP TO
OR BE AN EXTENSION OF A CURRICULAR AREA OR DEPARTMENT;
3)
THE OBJECTIVES OF THE CLUB/ORGANIZATION, AS IDENTIFIED
IN ITS CHARTER, MUST RESPOND TO AN EDUCATIONAL NEED OF STUDENTS AND BE
CONSISTENT WITH THE MISSION OF THE DISTRICT;
4)
THERE MUST BE SUFFICIENT STUDENT INTEREST TO WARRANT THE
FORMATION OR CONTINUANCE OF THE ORGANIZATION;
5)
STUDENT CLUBS/ORGANIZATIONS MUST BE APPROVED BY THE
BUILDING ADMINISTRATOR;
6)
STUDENT ACTIVITIES, WHICH REQUIRE BOARD SUPPORT, MUST BE
RECOMMENDED BY THE BUILDING ADMINISTOR TO THE SUPERINTENDENT AND THEN TO THE
BOARD OF EDUCATION FOR RECOGNITION AND APPROVAL OF FINANCIAL SUPPORT.
NON-DISCRIMINATION STATEMENT
IT IS THE POLICY OF THE MCLAUGHLIN SCHOOL DISTRICT 15-2 THAT
NO PERSON BE SUBJECT TO DISCRIMINATION OR HARASSMENT, INCLUDING HAZING, ON THE
BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, OR HANDICAP IN ITS PROGRAMS AND
ACTIVITIES FOR WHICH THE MCLAUGHLILN SCHOOL DISTRICT 15-2 IS RESPONSIBLE AS
REQUIRED BY TITLE VI, TITLE IX, P.L. 93-112, SEC. #504, AND OTHER STATE AND
FEDERAL LAWS. ANY PERSON WISHING TO
DISCUSS HIS/HER RIGHTS UNDER THE MCLAUGHLIN SCHOOL DISTRICT 15-2
NON-DISCRIMINATION POLICES MAY CONTACT THE SUPERINTENDENT OF SCHOOLS, BOX 880,
605-823-4484; THE HIGH SCHOOL PRINCIPAL, BOX 880, 605-823-4482; THE ELEMENTARY
PRINCIPAL, BOX 880, 605-823-4483; OR US DEPARTMENT OF EDUCATION, OFFICE OF CIVIL
RIGHTS, 10220 NORTH EXECUTIVE HILLS BOULEVARD, 8TH FLOOR, KANSAS
CITY, MISSOURI 64153-1367, 816-880-4200.
COPIES OF THE
MCLAUGHLIN
SCHOOL DISTRICT 15-2
HARASSMENT POLICY ARE AVAILABLE AT THE OFFICE OF THE SUPERINTENDENT, BOX 880,
MCLAUGHLIN,
SD 57642.
ACTIVITIY SCHEDULING
THE AD SCHEDULES ALL ACTIVITIES WITHIN THE SCHOOL CALENDAR.
TO MINIMIZE CONFLICTS, ALL EVENTS, DATES AND USE OF FACILITIES SHOULD BE
COORDINATED WITH THE AD’S OFFICE AND PLACED ON THE MASTER CALENDAR IN THE
PRINCIPAL’S OFFICE.
THE FOLLOWING GUIDELINES ARE USED IN SCHEDULING:
1)
WEDNESDAY IS CHURCH NIGHT.
SCHOOL EVENTS WILL NOT BE SCHEDULED AFTER
6:00 PM
TO ALLOW CHURCHES TO CONDUCT YOUTH PROGRAMS.
IF THERE IS A CONFLICT THAT CANNOT BE AVOIDED, THE BUILDING PRINCIPAL
WILL INFORM THE MCLAUGHLIN MINISTERIAL ASSOCIATION SO THAT CHURCH SCHEDULES CAN
BE ADJUSTED AROUND THE CONFLICT.
2)
PRACTICES, MEETINGS, AND EVENTS WILL NOT ORDINARLY BE
HELD ON SUNDAY. IN EXTENUATING
CIRCUMSTANCES, PARENTS/GUARDIANS AND THE MINISTERIAL ASSOCIATION WILL BE
NOTIFIED.
3)
IF STUDENT PARTICIPANTS ARE INVITED TO PERFORM, COMPETE,
OR ENTERTAIN IN AN UNSCHEDULED EVENT, APPROVAL MUST BE GRANTED BY THE SCHOOL
ADMINISTRATION.
4)
ALL SDHSAA ACTIVITIES WILL BE IN COMPLIANCE WITH SDHSAA
RULES AND REGULATIONS. IF A LOCAL
EVENT CONFLICTS WITH A SDHSAA
STATE
EVENT, THE PRIORITY IS THE STATE EVENT.
5)
PARTICIPATION IN AN EVENT BEYOND THE FIVE-STATE AREA
REQUIRES ADMINISTRATIVE APPROVAL.
CONSIDERATION WILL BE GIVEN TO EDUCATIONAL BENEFITS, DISRUPTION OF THE ACADEMIC
PROCESS, FINANCIAL SUPPORT, STUDENT SAFETY, AND OTHER PERTINENT DETAILS.
STUDENT TRAVEL
ALL STUDENT TRAVEL MUST BE APPROVED BY A BUILDING
ADMINISTRATOR. BECAUSE TRAVEL IS A
BUDGETARY ITEM, TRAVEL REQUESTS WILL BE PRIORITIZED AND MAY BE DENIED DUE TO
BUDGETARY CONSTRAINTS.
STUDENTS MUST TRAVEL TO AND FROM SCHOOL-SANCTIONED EVENTS IN
SCHOOL APPROVED TRANSPORTATION. IN
EXTENUATING CIRCUMSTANCES, PARENTS/ GUARDIANS MAY SUBMIT TO THE COACH/ADVISOR A
SIGNED TRANSPORTATION WAIVER TO HAVE THEIR SON/DAUGHTER RIDE HOME WITH THEM OR
WITH ANOTHER PARENT. HOWEVER,
STUDENTS ARE NEVER RELEASED TO RIDE HOME WITH OTHER STUDENTS.
ALL NECESSARY LODGING AND MEAL ARRANGEMENTS MUST BE APPROVED
BY THE BUILDING ADMINISTRATOR. ONE
ADULT CHAPERONE PER TWELVE STUDENTS MUST BE PROVIDED FOR OVERNIGHT TRIPS.
ANY EXTENDED TRIP MUST HAVE ADMINISTRATIVE APPROVAL.
THE FOLLOWING INFORMATION MUST BE INCLUDED IN AN EXTENDED TRIP REQUEST:
1)
LIST OF STUDENT PARTICIPANTS
2)
ADULT CHAPERONES
3)
DETAILED TRIP ITINERARY
4)
TRAVEL ARRANGEMENTS
5)
PARENT/GUARDIAN INFORMATION SHEET AND PERMISSION
FORM
6)
BEHAVIORAL EXPECTATIONS AND APPLICABLE CONSEQUENCES
7)
EMERGENCY PROCEDURES
8)
PARENT/GUARDIAN CONSENT FOR MEDICAL TREATMENT
STUDENT ATTENDANCE
A STUDENT MUST BE IN SCHOOL BY 8:00 A.M. TO PARTICIPATE IN AN
EVENT, AND ACCOMPANY A TEAM ON A TRIP THAT DAY.
A STUDENT WHO HAS BEEN EXCUSED DUE TO ILLNESS MUST BE IN ATTENDANCE FOR
THREE PERIODS PRIOR TO THE PRACTICE, EVENT, OR TRIP.
IF STUDENTS WILL MISS SCHOOL FOR AN EVENT, COACHES/ADVISORS
SHOULD HAVE A LIST OF THOSE STUDENTS TO THE SCHOOL OFFICE AT LEAST THREE DAYS
PRIOR TO THE EVENT SO THE OFFICE CAN MAKE ADVANCE MAKE-UP SLIPS.
STUDENT NOTICE OF ADVANCE MAKE-UP SLIPS WILL BE GIVEN IN THE DAILY
ANNOUNCEMENTS. STUDENTS MUST
HAVE ALL THEIR TEACHERS SIGN THE ADVANCE MAKE-UP SLIP AND RETURN IT TO THE
COACH/ADVISOR PRIOR TO THE TRIP. THE
COACH/ADVISOR IS RESPONSIBLE TO CHECK THE SLIPS AND TURN THEM INTO THE OFFICE
BEFORE LEAVING FOR THE EVENT. NO
SLIP—NO TRIP.
PHYSICAL EXAMINATIONS
ALL K-12 STUDENTS WHO PARTICIPATE IN AN ATHLETIC ACTIVITY IN
THE MCLAUGHLIN SCHOOL DISTRICT MUST HAVE A PHYSICAL EXAMINATION, IN ACCORDANCE
WITH SDHSAA REGULATIONS. THE COST OF
THE PHYSICAL IS BORNE BY THE INDIVIDUAL.
THE SCHOOL DISTRICT
IS ON A BIENNIAL EXAMINATION SCHEDULE.
EACH PARTICIPANT MUST ALSO COMPLETE AN ANNUAL HEALTH HISTORY REPORT IN
ACCORDANCE WITH SDHSAA REGULATIONS.
PHYSICAL FORMS ARE AVAILABLE IN THE MAIN OFFICE AND IN THE
AD’S OFFICE. THE AD COLLECTS AND
MAINTAINS THE HEALTH HISTORY REPORTS AND THE PHYSICAL EXAMINATION FORMS.
HIGH
SCHOOL ELIGIBILITY
THE MCLAUGHLIN
SCHOOL DISTRICT BELIEVES
THAT CO-CURRICULAR ACTIVITIES ARE A VITAL ASPECT OF A WELL BALANCED EDUCATIONAL
PROGRAM. ORGANIZED ACTIVITIES
PROVIDE AN ADDITIONAL AVENUE FOR POSITIVE LEARNING EXPERIENCES, AND ALL STUDENTS
ARE ENCOURAGED TO BECOME ACTIVE PARTICIPANTS.
1)
EACH ACTIVITY PARTICIPANT MUST HAVE A CURENT PHYSICAL
FORM ON FILE PRIOR TO HIS/HER PARTICIPATION IN ANY EVENT.
2)
EACH ACTIVITY PARTICIPANT MUST BE IN SCHOOL BY 8:00 AM
THE DAY OF THE EVENT UNLESS ARRANGEMENTS HAVE BEEN MADE WITH THE PRINCIPAL.
3)
THE FIRST GRADE ASSESSMENT OF THE QUARTER (PROGRESS
REPORT) WILL BE A WARNING ASSESSMENT.
ANY STUDENT WHO HAS A FAILING GRADE AT THE WARNING ASSESSMENT MUST RAISE
THE GRADE TO PASSING BY THE NEXT OFFICIAL GRADING PERIOD (QUARTER OR SEMESTER),
OR HE/SHE BECOMES INELIGIBLE.
4)
EACH ACTIVITY PARTICIPANT MUST BE PASSING 4 OF HIS/HER
CLASSES IN THE PREVIOUS SEMESTER TO BE ELIGIBLE FOR THE UPCOMING SEMESTER OF AN
ACTIVITY. IF A PARTICIPANT EARNS AN
“F” AT SEMESTER TIME, HE/SHE BECOMES INELIGIBLE
5)
ACADEMIC ELIGIBILITY WILL BE CHECK EVERY TWO WEEKS. IF A
STUDENT IS NOT PASSING 4 CLASSES THEY WILL BECOME INELIGIBLE UNTIL IT CAN BE
PROVEN THEY ARE PASSING 4 CLASSES.
THE GOAL OF THE MCLAUGHLIN ELIGIBILITY POLICY IS TO ENSURE
THAT STUDENTS ARE FULL PARTICIPANTS IN THE ACADEMIC PROGRAM AS WELL AS IN THE
ACTIVITY COMPONENT OF THE SCHOOL.
MIDDLE SCHOOL ELIGIBILITY
THE MCLAUGHLIN
PUBLIC SCHOOL
DISTRICT BELIEVES THAT CO-CURRICULAR ACTIVITIES ARE
A VITAL ASPECT OF A WELL BALANCED EDUCATIONAL PROGRAM.
ORGANIZED ACTIVITIES PROVIDE AN ADDITIONAL AVENUE FOR POSITIVE LEARNING
EXPERIENCES, AND ALL STUDENTS ARE ENCOURAGE TO BECOME ACTIVE PARTICIPANTS.
1)
EACH ACTIVITY PARTICIPANT MUST HAVE A CURRENT PHYSICAL
FORM ON FILE PRIOR TO HIS/HER PARTICIPATION IN ANY EVENT.
2)
EACH ACTIVITY PARTICIPANT MUST BE IN SCHOOL BY 8:00 AM
THE DAY OF THE EVENT UNLESS ARRANGEMENTS HAVE BEEN MADE WITH THE PRINCIPAL.
3)
THE FIRST GRADE ASSESSMENT OF THE QUARTER (PROGRESS
REPORT) WILL BE A WARNING ASSESSMENT.
ANY STUDENT WHO HAS A FAILING GRADE AT THE WARNING ASSESSMENT MUST SHOW
REASONABLE EFFORT AND SIGNIFICANT IMPROVEMENT BY THE NEXT OFFICIAL GRADING
PERIOD OR HE/HE MAY BECOME INELIGIBLE.
4)
A FAILING STUDENT MAY BE ASSIGNED TO AN ELIGIBILITY PLAN
OF IMPROVEMENT. THIS PLAN MAY
INCLUDE BUT IS NOT LIMITED TO A TEACHER-ASSISTED STUDY PERIOD, ASSIGNMENT TO A
TUTOR, DIRECTED STUDY HALL, OR OTHER ASSIGNED STUDY PERIODS.
THE GOAL OF THE
MCLAUGHLIN
MIDDLE SCHOOL ELIGIBILITY
POLICY IS TO ENSURE THAT STUDENTS ARE FULL PARTICIPANTS IN THE ACADEMIC PROGRAM
AS WELL AS IN THE ACTIVITY COMPONENT OF THE SCHOOL.
SUPERVISION OF STUDENTS
EACH COACH/ADVISOR IS RESPONSIBLE FOR THE SUPERVISION OF THEIR
STUDENTS FROM THE TIME THE PRACTICE OR EVENT BEGINS UNTIL IT ENDS.
COACHES/ADVISORS SHOULD BE THE FIRST TO ENTER THE FACILITY AND THE LAST
TO LEAVE; STUDENTS SHOULD NEVER BE UNSUPERVISED.
ONLY STUDENT PARTICIPANTS AND OTHER AUTHORIZED PERSONNEL SHOULD BE
PERMITTED IN THE ACTIVITY AREA; HOWEVER PARENTS/GUARDIANS MAY SIT IN ON THE
ACTIVITY.
ON SCHOOL NIGHTS, ALL ACTIVITIES SHOULD END BY 10:00 PM;
WEEK-END ACTIVITIES MAY CONTINUE UNTIL 11:30.
EXCEPTIONS TO THIS RULE REQUIRE ADMINISTRATIVE APPROVAL.
BEFORE LEAVING, THE COACH/ADVISOR SHOULD SEE THAT EQUIPMENT IS
PROPERLY STORED, LIGHTS ARE OFF, AND THE FACILITY/BUILDING IS LOCKED.
WHEN THE FACILITY HAS MULTIPLE USES, THE AREA SHOULD BE LEFT READY FOR
THE NEXT PROGRAM.
COACHES/ADVISORS RESPONSIBILITIES
ALL MCLAUGHLIN
SCHOOL DISTRICT
COACHES/ADVISORS HAVE THE RESPONSIBILITY TO KNOW AND ABIDE BY THE LAWS OF SOUTH DAKOTA, THE
POLICIES OF THE SCHOOL DISTRICT, AND THE SCHOOL
REGULATIONS AS THEY AFFECT THEIR ACTIVITIES.
THE FIRST RESPONSIBILITY OF ALL COACHES/ADVISORS IS TO THE
EDUCATION OF THE STUDENTS. THE
FOLLOWING ARE SPECIFIC RESPONSIBILITIES:
1)
PROMPT AND FAITHFUL ATTENDANCE AT WORK;
2)
SUPPORT AND ENFORCEMENT OF SCHOOL POLICIES;
3)
DILIGENCE IN SUBMITTING REQUIRED PAPERWORK;
4)
CARE AND PROTECTION OF SCHOOL PROPERTY; AND
5)
CONCERN AND ATTENTION FOR THE SAFETY AND WELFARE OF
STUDENTS.
IF THEIR EXTRA DUTY ASSIGNMENT IS IN AN AREA DIFFERENT FROM
THEIR TEACHING ASSIGNMENT, COACHES/ADVISORS WILL NEED TO CHECK OUT KEYS.
KEYS SHOULD BE RETURNED AT THE CONCLUSION OF THE ACTIVITY SEASON.
STUDENTS SHOULD NEVER HAVE ACCESS TO THE COACH/ADVIOR’S KEYS.
LOST KEYS SHOULD BE IMMEDIATELY REPORTED TO THE APPROPRIATE PRINCIPAL FOR
SECURITY REASONS.
RISK MANAGEMENT
IT IS IMPERATIVE THAT COACHES/ADVISORS PLAN AND CONDUCT THEIR
ACTIVITIES IN A MANNER THAT WILL PROTECT THE SAFETY AND HEALTH OF STUDENTS.
ATTENTION TO THE FOLLOWING WILL HELP PREVENT INCIDENTS WHICH COULD EXPOSE
THE COACH/ ADVISOR TO LEGAL LIABILITY:
I. FAILURE TO TEACH
A.
FAILURE TO TEACH A STUDENT TO PROTECT HIM/HERSELF
B.
FAILURE TO TEACH PROPER FUNDAMENTALS
C.
TEACHING A STUDENT TO DO SOMETHING IMPROPERLY
D.
NEGLIGENT ENTRUSTMENT (ENTRUSTING AUTHORITY TO SOMEONE
NOT QUALIFIED TO CARRY OUT THAT PARTICULAR TASK)
II. FAILURE TO
PROPERLY SUPERVISE
A.
IF THE COACH/ADVISOR IS NOT THERE, HE/SHE IS LIABLE
B.
THE GREATER THE HAZARD OR CONTACT, THE MORE CLOSELY THE
ACTIVITY MUST BE SUPERVISED
C.
COACH/ADVISOR MUST BE IMMEDIATELY ACCESSIBLE
1.
ACCESSIBLE TO ALL ASPECTS OF PRACTICE
2.
SYSTEMATIC OVERSEEING OF PRACTICE
a.
SYSTEMATIC SUPERVISION
b.
WRITTEN ITINERARY
c.
EMERGENCY POLICIES
d.
LOCKER ROOM RULES/REGULATIONS POSTED
III. SCHOOL
POLICY
A.
COACH/ADVISOR MUST KNOW SCHOOL POLICY IN EVERY SITUATION
1.
IF NO POLICY, GO TO ADMINISTRATION
2.
IF SCHOOL POLICY FOLLOWED, DUTIES AS A REASONABLE,
PRUDENT COACH/ADVISOR FULFILLED
3.
DO NOT DEVIATE FROM SCHOOL POLICY
4.
ADOPT POLICY RULES OF THE SUPERIOR
ADMINISTRATIVE AGENCIES
IV.
EQUIPEMENT
A.
IF INJURY OCCURS
1.
KEEP EQUIPMENT AND LABEL IT.
GET VERIFICATION OF PURCHASE
2.
IF INJURY ON FILM, KEEP FILM AND REVIEW IT
3.
LOCATE WITNESSES IMMEDIATELY
V.
REASONS FOR COACH/ADVISORS AND ADMINISTRATOR LIABILITY
A.
FAILURE TO SUPERVISE AN ACTIVITY
B.
NEGLIGENTLY ENTRUSTING DUTY TO UNDERQUALIFIED OR
UNQUALIFIED PERSON
C.
FAILURE TO TEACH PROPER SKILLS
D.
FAILURE TO TEACH PROTECTIVE SKILLS
E.
FAILURE TO PROVIDE AND MAINTAIN A SAFE COACHING AND
PLAYING ENVIRONMENT
F.
FAILURE TO INSPECT, REPAIR, OR RECONDITION EQUIPMENT
PROPERLY
G.
FAILURE TO TEACH STUDENTS TO INSPECT THEIR OWN EQUIPMENT
H.
FAILURE TO PROVIDE PROPER, PROTECTIVE EQUIPMENT
I.
FAILURE TO PROPERLY CONDUCT AN ACTIVITY
J.
FAILURE TO CREATE AND SET POLICIES AND PROCEDURES FOR AN
ACTIVITY
K.
FAILURE TO FOLLOW AND ENFORCE SUCH POLICES AND
PROCEDURES
L.
FAILURE TO ADOPT SAFETY STANDARDS OF PERTINENT, SUPERIOR
ADMINISTRATIVE AGENCIES
M.
FAILURE TO MATCH OR EQUATE PARTICIPANTS
N.
FAILURE TO PROPERLY ADMINISTER FIRST AID
O.
FAILURE TO WARN OF INHERENT DANGERS OF THE ACTIVITY
P.
FAILURE TO ASSESS AN INJURY OR INCAPACITY OF A
PARTICIPANT
Q.
FAILURE TO KEEP ADEQUATE AND ACCURATE RECORDS
OUT-OF-SEASON CONDITIONING
HIGH SCHOOL COACHES MUST BE IN COMPLIANCE WITH THE SDHSAA
OUT-OF-SEASON CONDITIONING RULES AND REGULATIONS PUBLISHED IN THE SDHSAA
HANDBOOK. USE OF FACILITIES AND
OPPORTUNITIES FOR OUT-OF-SEASON CONDITIONING SHOULD NEVER CONFLICT WITH
IN-SEASON ACTIVITY PROGRAMS.
TO MINIMIZE RISK MANAGEMENT AND LIABILITY CONCERNS, THE
FOLLOWING ARE WEIGHT ROOM GUIDELINES:
1)
STUDENTS MUST SUBMIT A PARENT/GUARDIAN ACKNOWLEDGEMENT
OF RISK AND CONSENT TO MEDICAL TREATMENT FORM IN ORDER TO USE THE WEIGHT
TRAINING FACILITIES.
2)
THE WEIGHT TRAINING ROOM WILL REMAIN LOCKED UNLESS
SUPERVISED BY SCHOOL DISTRICT COACHING STAFF.
3)
SCHOOL DISTRICT STAFF MUST REMAIN IN THE WEIGHT ROOM AND
PROVIDE SUPERVISION AT ALL TIMES. IF
THE SUPERVISOR LEAVES THE ROOM, IT MUST BE VACATED AND LOCKED.
4)
ATHLETES ARE ENCOURAGED TO WARM-UP AND STRETCH PRIOR TO
LIFTING.
5)
STAFF MUST INSTRUCT ATHLETES ON PROPER LIFTING
TECHNIQUES AND SAFETY PRECAUTIONS.
6)
FREE WEIGHTS MUST BE LIFTED WITH THE ASSISTANCE OF A
“SPOTTER”.
7)
PLATES AND DUMB BELLS MUST BE RETURNED TO THE RACKS
AFTER USE.
8)
ATHLETES WHO DO NOT CONFORM TO BEHAVIORAL AND SAFETY
EXPECTATIONS WILL LOSE THE PRIVILEGE OF USING THE WEIGHT ROOM.
9)
ATHLETES MAY ONLY USE THE ATHLETIC FACILITIES UNDER
DISTRICT COACHING SUPERVISION.
10)
A FACILITES USE CONTRACT MUST BE COMPLETED BEFORE ANY
NON-SCHOOL DISTRICT ENTITY MAY USE THE FACILITY.
STARTING THE
SEASON
THE COACH/ADVISOR SHOULD DISCUSS THE FOLLOWING EXPECTATIONS
AND REQUIREMENTS DURING THE FIRST MEETING OF THE ACTIVITY SEASON:
1)
AN EXPLANATION MUST BE GIVEN OF SDHSAA REQUIREMENTS FOR
THAT ACTIVITY.
2)
AN EXPLANATION MUST BE GIVEN OF THE RISK OF PERSONAL
INJURY INHERENT WITH PARTICIPATION IN THAT PARTICULAR SPORT/ACTIVITY.
3)
AN EXPLANATION MUST BE GIVEN OF THE MCLAUGHLIN STUDENT
CONDUCT POLICY.
4)
AN EXPLANATION, BOTH VERBALLY AND WRITTEN, MUST BE GIVEN
OF THE TRAINING RULES, ELIGIBILITY POLICY, SCHOOL ATTENDANCE POLICY, AND ANY
OTHER PERTINENT RULES OR REGULATIONS.
5)
A PARENT/GUARDIAN ACKNOWLEDGEMENT OF RISK AND CONSENT TO
MEDICAL TREATMENT FORM, AN ATHLETIC PARTICIPATION PERMISSION FORM, AND A SDHSAA
PHYSICAL EXAMINATION FORM MUST BE ON FILE BEFORE ANY STUDENT IS ALLOWED TO
PRACTICE AND/OR PARTICIPATE IN ANY SDHSAA SANCTIONED SPORT.
6)
ALL ACTIVITY PARTICIPANTS MUST BE OFFERED ACCIDENT
INSURANCE. EACH STUDENT MUST RETURN
EITHER A COMPLETED STUDENT ASSURANCE SERVICES APPLICATION OR THE PARENTAL
INSURANCE WAIVER (AVAILABLE ONLY AT THE BEGINNING OF THE SCHOOL YEAR).
7)
ALL ATHLETES MUST SUBMIT A MEDICAL HISTORY QUESTIONNAIRE
FORM.
8)
IF PARTICIPANTS OWE FOR LOST EQUIPMENT OR UNIFORMS, THEY
MAY BE RESTRICTED FROM PARTICIPATION UNTIL THE OBLIGATION IS SATISFIED.
9)
AN EXPLANATION MUST BE GIVEN ABOUT THE REQUIREMENTS FOR
A VARSITY LETTER AND AWARDS FOR EACH ACTIVITY.
10)
INSTRUCTIONS MUST
BE GIVEN ABOUT WEARING UNIFORMS AND/OR USING SCHOOL EQUIPMENT.
11)
ACTIVITY PARTICIPANTS SHOULD BE INSTRUCTED NOT TO BRING
VALUABLES AND/OR MONEY TO PRACTICE; ALL CLOTHING AND PERSONAL PROPERTY SHOULD BE
LOCKED IN LOCKERS DURING PRACTICE AND CONTESTS/EVENTS.
PRACTICES
DURING MULTIPLE USE TIME, THE AD WILL SCHEDULE THE USE OF THE
FACILITY AND PRACTICES FOR THE DIFFERENT ACTIVITIES.
COACHES/ADVISORS SHOULD NOTIFY THE AD WHEN A PRACTICE IS GOING TO BE
CANCELLED OR THE TIME CHANGED.
WHEN SCHOOL HAS BEEN DISMISSED BECAUSE OF INCLEMENT WEATHER,
PRACTICES ARE ALSO CANCELLED.
ROSTERS
PRIOR TO PARTICIPATION, PARTICIPANTS IN ACTIVITIES MUST
SATISFY ALL ELIGIBILITY REQUIREMENTS AND HAVE SUBMITTED ALL COMPLETED FORMS
REQUIRED BY SDHSAA AND THE
MCLAUGHLIN
SCHOOL DISTRICT TO THE
ACTIVITY COACH/ADVISOR. AT THE END
OF THE FIRST WEEK OF PRACTICE, THE COACH/ADVISOR MUST SUBMIT A COMPLETE ROSTER
TO THE ACTIVITIES DIRECTOR. THE
ROSTER ENABLES THE AD TO DETERMINE SDHSAA ELIGIBILITY AND ENSURES THAT REQUIRED
FORMS HAVE BEEN COMPLETED. THE
ROSTER SHOULD BE UPDATED THROUGHOUT THE SEASON; COMPLETED VARSITY ROSTERS ARE TO
BE SENT TO ALL OPPONENTS ONE-WEEK PRIOR TO THE SCHEDULED GAME/EVENT FOR PROGRAM
PURPOSES. MEDIA
RELATIONS
THE ACCREDITED MEDIA HAS THE RIGHT TO TIMELY NEWS ABOUT SCHOOL
ACTIVITIES AND SHOULD BE TREATED WITH COURTESY, HONESTY, AND RESPECT.
HOWEVER, IT IS A VIOLATION OF THE PRIVACY ACT TO RELEASE THE NAME OF A
STUDENT WHO IS BEING DISCIPLINED, IS HAVING ELIGIBILITY PROBLEMS, OR IS INJURED.
IF THE MEDIA ASKS PERSISTENT QUESTIONS, THE RESPONSE IS “NO COMMENT”.
CONTEST RESULTS SHOULD BE REPORTED TO THE MEDIA THE SAME DAY.
COPIES OF RELEASES SHOULD BE GIVEN TO THE AD OR BUILDING PRINCIPAL SO
THAT INQUIRES CAN BE ADDRESSED. THE
PHONE AND FAX NUMBERS OF THE APPROPRIATE MEDIA ARE POSTED IMMEDIATELY ABOVE THE
FAX MACHINE IN THE MAIN OFFICE.
PARTICIPATION
BECAUSE ACTIVITIES ARE DEVELOPMENTALLY BENEFICIAL,
COACHES/ADVISORS ARE ENCOURAGED TO INVOLVE AS MANY STUDENTS AS POSSIBLE IN THEIR
PROGRAM. THE FOLLOWING ARE THE
GUIDELINES FOR PARTICIPATION SELECTION:
1)
SELECTION OF MEMBERS IS THE RESPONSIBILITY OF THE HEAD
COACH/ADVISOR.
2)
INFORMATION ABOUT TRY OUTS, SELECTION CRITERIA AND
PROCEDURES, AND COMMITMENT IF SELECTED SHOULD BE GIVEN PRIOR TO THE AUDITION.
3)
OBJECTIVE MEASURES AND CRITERIA SHOULD BE USED IN
AUDITONS AS MUCH AS POSSIBLE.
4)
ALL STUDENTS SHOULD HAVE AN EQUAL OPPORTUNITY TO
AUDITION
5)
STUDENTS WHO HAVE POTENTIAL SKILL SHOULD BE AFFORDED THE
OPPORTUNITY
OF INCREASED EXPERIENCE WHEN POSSIBLE.
6)
EACH STUDENT SHOULD BE INDIVIDUALLY INFORMED OF BEING
“CUT” AND THE RATIONALE BEHIND THE DECISION.
ALTERNATIVE POSSIBILITIES SHOULD BE SUGGESTED; AVOID POSTING A LIST.
7)
COACHES/ADVISORS SHOULD BE PREPARED TO EXPLAIN THEIR
SELECTION GUIDELINES AND THEIR DECISIONS WITH SENSITIVITY AND DIPLOMACY.
BECAUSE OF THE CONFLICTS IN PRACTICE TIMES AND COMPETITIVE
EVENTS, IT IS VERY DIFFICULT TO PARTICIPATE IN MORE THAN ONE SPORT/ACTIVITY A
SEASON. HOWEVER, IF A STUDENT
DESIRES TO PARTICIPATE IN TWO VARSITY SPORTS/ACTIVITIES DURING THE SAME SEASON,
BOTH HEAD COACHES/ADVISORS MUST BE IN ACCORDANCE WITH THE PRACTICE/COMPETITION
ARRANGEMENT. AS A MINIMUM, THE
COMPETITIVE SCHEDULES MUST ACCOMMODATE PARTICIPATION IN ALL YTC CHAMPIONSHIPS,
SUB-STATE, AND STATE EVENTS IN BOTH ACTIVITIES.
ONCE A DECISION HAS BEEN REACHED, BOTH THE STUDENT AND THE
PARENT/GUARDIAN MUST AGREE WITH AND ABIDE BY THE AGREEMENT.
MIDDLE SCHOOL SELECTION
THE MIDDLE SCHOOL YEARS ARE A TIME FOR STUDENTS TO EXPLORE A
VARIETY OF INTERESTS, DEVELOP SOCIAL SKILLS, AND REFINE TALENTS.
MCLAUGHLIN
MIDDLE SCHOOL OPERATES
UNDER A “NO CUT” POLICY FOR CO-CURRICULAR ACTIVITIES.
THIS POLICY DOES NOT RELEASE STUDENTS FROM ACADEMIC, BEHAVIORAL, OR
ATTENDANCE OBLIGATIONS, BUT IT DOES ALLOW THEM THE FLEXIBILITY TO SAMPLE A
NUMBER OF ACTIVITIES. THE “NO CUT”
POLICY DOES NOT GUARANTEE EQUALITY WITH RESPECT TO LEVEL, DEGREE, OR TYPE OF
PARTICIPATION; IT DOES PROVIDE THE OPPORTUNITY
TO PRACTICE AND PERFORM AT A DEVELOPMENTALLY APPROPRIATE LEVEL.
THE GUIDELINES FOR MCLAUGHLIN MIDDLE SCHOOL ACTIVITIES:
1)
MIDDLE SCHOOL INTERSCHOLASTIC PROGRAMS ARE INCLUSIVE, SO
INTRAMURAL PROGRAMS ARE NOT OFFERED;
1)
MIDDLE SCHOOL PROGRAMS ARE INTENDED TO ENHANCE
DEVELOPMENT, SO EACH STUDENT IS ENCOURAGED TO PARTICIPATE
AT A LEVEL THAT IS
COMMENSURATE WITH HIS/HER MATURITY AND ABILITY;
2)
MIDDLE SCHOOL PROGRAMS ARE DESIGNED TO ENSURE THAT ALL
PARTICIPANTS HAVE EQUAL PRACTICE CONDITIONS SO THAT THEY HAVE
THE
OPPORTUNITY TO DEVELOP INDIVIDUAL SKILLS;
3)
STAFFING, FUNDING, AND EQUIPMENT PRIORITY WILL BE GIVEN
IN THIS ORDER: HIGH SCHOOL VARSITY,
HIGH SCHOOL JUNIOR VARSITY, FRESHMEN, SEVENTH AND EIGHTH GRADE, FIFTH AND SIXTH
GRADE, AND LOWER ELEMENTARY ACTIVITIES;
4)
MIDDLE SCHOOL ACTIVITIES MUST OFFER STUDENTS A POSITIVE
LEARNING
ENVIRONMENT.
ACTIVITY LETTERS AND AWARDS
STUDENTS MAY EARN LETTERS AND/OR AWARDS IN FOOTBALL, GIRLS
BASKETBALL, CROSS COUNTRY, BOYS BASKETBALL, VOLLEYBALL, TRACK AND FIELD, GOLF,
CHEERLEADING, SWIMMING, BAND, CHOIR, ART, SPEECH, PUBLICATIONS, STUDENT COUNSEL,
AND ACADEMICS. AN ACTIVITY AWARDS
CEREMONY IS HELD IN THE SPRING TO RECOGNIZE STUDENT PARTICIPANTS.
FUND RAISING AND FUND MANAGEMENT
BECAUSE EDUCATIONAL FUNDING IS FREQUENTLY INSUFFICIENT TO MEET
ALL THE NEEDS OF STUDENTS, FUND RAISING IS A NECESSITY FOR MANY ACTIVITIES.
THE GENEROUS SUPPORT OF COMMUNITY MEMBERS AND ORGANIZATIONS ALLOWS FOR
ENHANCED LEARNING EXPERIENCES FOR MCLAUGHLIN STUDENTS.
THE FOLLOWING ARE GUIDELINES FOR FUND RAISING:
1)
ALL FUND RAISING EVENTS AND/OR ACTIVITIES REQUIRE PRIOR
ADMINISTRATIVE APPROVAL INCLUDING PARTICIPATION OF STUDENTS;
2)
ACCEPTANCE OF MAJOR GIFTS REQUIRES ADMINISTRATIVE
APPROVAL AND CANNOT BE USED FOR PREFERENCIAL TREATMENT, UNDUE INFLUENCE, OR
DECISION MAKING CAPABILITIES;
3)
FUND RAISING ACTIVITIES CAN NOT INTERFERE WITH THE
EDUCATIONAL PROCESS OF STUDENTS PARTICULARLY IN RELATION TO TIME;
4)
STUDENT CONTRIBUTIONS MUST BE VOLUNTARY AND NOT IN
ASSOCIATION WITH THE PRIVILEGE OF PARTICIPATION;
5)
FUND RAISING ACTIVITIES DESIGNED TO PROMOTE OR ADVERTISE
AN IDEOLOGY ARE NOT ALLOWED; AND
6)
FUND RAISING REVENUE MUST BE DEPOSITED IN THE
APPROPRIATE ACTIVITIES ACCOUNT.
THE BOARD HAS AUTHORIZED THE ESTABLISHMENT AND MAINTENANCE OF
SEPARATE TRUST AND AGENCY ACCOUNTS FOR VARIOUS ACTIVITIES.
THE ANNUAL DISTRICT AUDIT SHALL INCLUDE AN AUDIT OF ACTIVITY FUNDS.
ALL ACTIVITY ACCOUNTS SHALL BE ADMINISTERED IN ACCORDANCE WITH THE
PROVISIONS OF STATE LAW AND APPROPRIATE ACOUNTING PRACTICES AND PROCEDURES.
INDEX
ACTIVITY LETTERS AND AWARDS
11
ACTIVITY SCHEDULING
3
CLUBS AND ORGANIZATIONS
3
COACHES/ADVISORS RESPONSIBILITIES
6
FORMS
APPENDIX
FUND RAISING AND FUND MANAGEMENT
11
HIGH SCHOOL ELIGIBILITY
5
MCLAUGHLIN PUBLIC SCHOOL DISTRICT 15-2 MISSION
2
MCLAUGHLIN PUBLIC SCHOOL DISTRICT 15-2 VISION
2
MEDIA RELATIONS
9
MIDDLE SCHOOL ELIGIBILITY
5
MIDDLE SCHOOL SELECTION
10
NON-DISCRIMINATION STATEMENT
3
OBJECTIVES OF CO-CURRICULAR ACTIVITIES PROGRAM
2
OUT-OF-SEASON CONDITIONING
8
PARTICIPATION
10
PHYSICAL EXAMINATIONS
5
PRACTICES
9
RISK MANAGEMENT
7
ROSTERS
9
SOUTH DAKOTA HIGH SCHOOLS ACTIVITIES ASSOCIATION
2
STARTING THE SEASON
8
STUDENT ATTENDANCE
4
STUDENT TRAVEL
4
SUPERVISION OF STUDENTS
6
YELLOWSTONE TRAIL ATHLETIC CONFERENCE
3
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